Communication is central to school operations and Copilot makes it faster and more professional. In Outlook, Copilot can draft clear, polite emails to parents, staff or external agencies. It can summarise long email chains into key points, helping staff respond quickly without reading every message. Suggested replies save time when confirming meetings or answering common queries. In Teams, Copilot can create structured agendas before meetings and generate summaries afterwards, complete with action logs for follow-up. It even transcribes meetings automatically, ensuring accurate records for EHCP reviews or safeguarding discussions. These features allow staff to stay organised and informed without spending hours on administrative tasks.
Examples:
- Draft an email to parents about upcoming exams in a supportive tone.
- Summarise this email chain into 3 action points.
- Suggest a reply to confirm meeting attendance.
- Create an agenda for a safeguarding meeting with 5 discussion points.
- Create an action log from this Teams transcript.
Task: Use the activity below to text your understanding of how Copilot can support your role: